THE 2020 Texas Academy Annual Conference & Exhibition

CALL FOR ABSTRACTS

Dietetics professionals and students (at any level) are invited to submit an abstract for review and possible poster presentation during the Texas Academy of Nutrition and Dietetics (Texas Academy) Annual Conference & Exhibition in Georgetown, Texas April 2-4, 2020. The Poster Presentations will be provided in two formats on Friday, April 3. One format will be the traditional 1-hour poster session during the Texas Academy Annual Conference & Exhibition Exhibit Hall.  You will also have the opportunity to participate in a moderated poster session the same day.

WHAT IS AN ABSTRACT? 

An abstract is a brief, written summary (no more than 300 words) of the specific ideas or concepts to be presented, and a statement of their relevance to practice or research. Examples of appropriate work include traditional work such as primary research or secondary data analysis but may also include reports on wellness or nutrition promotion at the workplace or school, literature review, assessment instruments, management projects, or community outreach. We seek projects in foodservice, administration, clinical nutrition, nutrition education, community work, health promotion and wellness, or basic or clinical research. For additional information on abstract writing and poster session displays, refer to the following Journal of the American Dietetic Association articles: August 1993, A poster worth a thousand words; December 2001, Getting your abstract accepted.

The following two types of abstracts may be submitted:

  1. Research abstracts include a brief description of the author’s original research or analysis of secondary data including design, methodology, subject characteristics and procedures, major findings, and conclusions or implications for dietetics practice
  2. Program/project report abstracts contain information about the need or purpose for such a program, project, or tool development; the theory or previous research upon which it is based, or setting for its use, if appropriate; the unique characteristics of the project, program, or tool; the characteristics of subjects or target audience involved; and the type of evaluation or proposed use for the tool or instrument

RULES FOR SUBMISSION

  • Texas Academy Membership Not Necessary. To be eligible for consideration you do not need to be a Texas Academy member. As a non-member, your presentation must still meet the appropriate work standards and all other rules governing a presentation submission. If a Texas Academy member was involved in your project, please list them below. If the student is a Texas Academy member, they should list themselves.  If the student is not a Texas Academy member, then the advisor, preceptor, or other supervisor of the project can be listed as a Texas Academy member. This individual can also be listed below as a presenter and could be acknowledged or included in the poster presentation.
  • Abstracts must be original material and may not have been previously published, printed or presented before the Texas Academy 2020 Annual Conference & Exhibition. Abstracts found to have been printed, published, or presented prior to April 2020 will be disqualified from presentation at the Annual Conference & Exhibition.
  • Research results and/or conclusions must be completed at the time of submission.
  • All submitted abstracts will be peer-reviewed by dietetics professionals.
  • All accepted abstracts must be presented via poster presentation at the Texas Academy Annual Conference (See Poster Presentations section below).

INSTRUCTIONS

Read all the following information carefully before submitting an abstract. Abstracts that do not comply with these instructions will not be reviewed.

  1. Complete the 2020 Annual Conference & Exhibition Abstract Form in its entirety and submit as a word document by the deadline.
  2. All abstracts must be typed in Arial, 12-point typeface and written in past tense. The title should be in Arial, 12pt, bold uppercase.
  3. Identify the abstract as either a research abstract or a program/policy report abstract by completing the appropriate abstract type.
  4. The Learning Outcome and Learning Need Codes (Primary and Secondary) must be indicated.
  5. Students submitting abstracts must provide the name, email and phone number of their faculty advisor.
  6. Proofread the abstract carefully. Do NOT rely on computer spellcheck software only. Any abstracts that have significant typographical or grammatical errors, particularly any in the title, will be disqualified.
  7. Save the completed abstract with the following word file name: Your last name_first name_2020 (for example: Doe_Jane_2020).

DEADLINE

Only abstracts uploaded (before midnight Central Time) on or before January 15th, and that follow all submission instructions will be reviewed. The Texas Academy will ONLY accept abstracts that have been uploaded via the abstract upload system.

**Remember to title the abstract file as last name_first name_2020. When you upload your abstract submissions if you do not receive a confirmation email your abstract has not been uploaded properly.

 

REVIEW PROCESS

All abstracts are peer-reviewed by dietetics professionals. Reviewers will evaluate abstracts based on the criteria below.

  1. Research Abstracts are reviewed on the basis of the following: research outcome (focus, clarity, clear statement of purpose of research), methods (adequacy of research design and analysis to meet objectives), results (summary of data, results and evidence included and is consistent with research objectives), and conclusions (scientifically sound, valid interpretation of the results).
  2. Program/Project Report Abstracts are reviewed on the basis of the following: relevance (clear purpose stated, appropriateness, timeliness, audience intrigue), priority (recognized precedent; cutting-edge concern), originality (uniqueness of topic or format), and synthesis (evaluation of report results, findings or applications).

The Texas Academy will summarize peer review results and make all final abstract selection decisions.

CORRESPONDENCE

Only presenting authors receive correspondence. The presenting author is the contact when uploading your documentation. This correspondence includes a receipt of abstract and final status notification. It is the presenting author’s responsibility to notify all coauthors of the abstract status.

POSTER PRESENTERS

All accepted poster presenters are:

  • Required to attend the Annual Conference & Exhibition and be present for 1 hour & 8 minutes on Friday, April 3 (exhibit hall- 1 hour and a 8-minute moderated poster session)
  • Responsible for expenses incurred for their presentation such as production and shipping. Responsible for paying the appropriate meeting registration fee for the day they are scheduled to present plus all personal expenses, travel, and hotel, etc.
  • Required to complete and sign a disclosure statement and the Texas Academy Commercialism Policy statement prior to abstract acceptance.
  • If it becomes necessary for the presenter to withdraw from attending the Annual Conference & Exhibition, he/she must find an appropriate replacement and must notify Texas Academy of Nutrition & Dietetics of this change immediately. Presenters who must withdraw, but do not notify Texas Academy, will not be allowed to present for at least one year.

POSTER SESSION REQUIREMENTS- 10:45-12:45pm Exhibit Hall Friday, April 3rd

  • Poster displayed, and author (s) present for 1 hour to discuss with attendees.
  • The poster display area will consist of one 4-ft. high x 4-ft. wide cork-surface bulletin board to mount poster presentation information.
  • The maximum height allowed for a poster is 48 inches. The maximum width is 48 inches.
  • Posters must adhere to height and width requirements. 

MODERATED SESSION- 7:30-8:30am Friday, April 3rd

  • 3-5 PowerPoint slides highlighting details in approximately 8 minutes including the Q&A.
  • One of the authors must present the PowerPoint and answer questions.

ACADEMY COMMERCIALISM POLICY

Texas Academy maintains full control over the planning, content and implementation of all programs presented during Annual Conference & Exhibition including the selection of speakers, moderators and faculty. The intent of the Texas Academy Annual Conference & Exhibition programs is to provide quality sessions focused on educational content, which is free from commercial influence or bias. Texas Academy prohibits presentations that constitute promotion and/or advertising. This specifically includes pervasive or inappropriate use of logos. Presentations that are sole descriptions of a program, publication, or product will not be accepted nor tolerated by the participants. To this end, program planners, session participants and sponsors are prohibited from engaging in scripting, targeting points for specific emphasis or other actions designed to influence the overall content of the program. Statements made should not be viewed as, or considered representative of, any formal position taken on any product, subject, or issue by Texas Academy.

Please direct questions about your abstract to Jill Killough, PhD, RDN, LD and questions about the upload system to the Texas Academy at the following addresses:

Jill Killough, PhD, RDN, LD

Chair, Poster Presentations

Annual Conference & Exhibition

jill.killough@lamar.edu  

Texas Academy of Nutrition and Dietetics

info.texas.and@gmail.com