The Texas Academy of Nutrition and Dietetics Annual Conference & Exhibition is a yearly event. In 2018, the annual conference and exhibition is at the Houston Marriott Westchase Hotel in Houston, Texas. The dates for this event are April 12 – April 14, 2018, starting on Thursday, April 12.

Scroll down for exhibitor registration, sponsorship opportunities and abstract information.

Conference Registration

REGISTER NOW!

Make your plans now to join your friends and colleagues in Houston, Texas, April 12-14, 2018 for the Texas Academy Annual Conference and Exhibition. This conference always offers the best in educational opportunities and 2018 is not any different. These educational sessions are offered at affordable prices for dietitians, dietetic technicians and students from across the state.

This statewide event is open to Texas Academy members and non-members. Managers, supervisors and team leaders are urged to recognize and encourage additional staff members to attend. The annual conference offers a networking opportunity like no other and offers the perfect opportunity for non-members to realize the valuable professional enhancements provided by Texas Academy. If you are involved in the dietetic profession you do not want to miss this program.

Printable brochure coming soon!

All conference events will take place in the Houston Marriott Westchase Hotel, Houston, Texas.

Houston Marriott Westchase The group rate is $152 single/double/triple/quadruple occupancy. Rates are available three days prior and three after event dates. Click here for hotel reservations.

Parking is complimentary at the hotel.

Houston Hobby Airport
Super Shuttle; fee: 26 USD (one way) ;reservation required
For more information, go to www.supershuttle.com.
Estimated taxi fare: 55 USD (one way)

George Bush Intercontinental Airport
Super Shuttle; fee: 27 USD (one way) ;reservation required
For more information, go to www.supershuttle.com.
Estimated taxi fare: 70 USD (one way)

Attire
Business Casual is appropriate for all educational sessions. Please remember that temperatures in the hotel vary, therefore we encourage you to bring a sweater or jacket.

Continuing Education
Due to concurrent sessions and individual learning needs, earned hours may vary from attendee to attendee. There are 5 CPEUs available on Thursday, 8 on Friday and 5 on Saturday. An additional 4 CPEUs may be earned by attending the Pre-Conference Workshop on Thursday. Total CPEUs earned is up to 17 CPEUs without attending the pre-conference.

Sponsorship Opportunities

Click here to download the pdf and learn about all the opportunities that the 2018 Annual Conference & Exhibition has to offer!

Exhibitor Opportunity
Exhibit Space 8 x 10 booths Exhibitor Setup Show Hours
Booth Cost – $675 Thursday, April 12, 2018 Thursday, April 12, 2018
Nonprofit rate – $200 7:00am—4:30pm 5:30pm—7:30pm
Friday, April 13, 2018
11:30am—1:30pm
CLICK HERE TO REGISTER
Click here to view the floorplan

In 2018 the Texas Academy Exhibit Hall will be located in the Houston Marriott Westchase Hotel, 2900 Briarpark Dr, Houston, TX 77042.

Exhibitor fees for booths include pipe and drape, one ID sign, one skirted table, 2 side chairs and waste basket. Prior to the show you will receive an exhibitor service kit from the show decorator, which includes all exhibit space ordering and shipping information.

Additionally all exhibitors receive:
Opening Night Reception in the Exhibit Hall
Meet with attendees at our reception with our exhibitors.

Information in our ANNUAL CONFERENCE & EXHIBITION Mobile App
Post your own contact information, live links and access to conference attendees. This is a tremendous addition to the already high profile that the Texas Academy ANNUAL CONFERENCE & EXHIBITION gives our exhibitors.
Exhibitors write their own 25-word description about their products and services in the Conference Program. Provide your contact information so attendees can contact you long after the conference is over.

General Contractor
Our General Contractor for the exhibit is Shepard Exposition Services. When each company registers, they will receive via email a link to the online exhibitor kit. Exhibitor kit is coming soon!

Accommodations
All conference events will be held at Houston Marriott Westchase Hotel and Conference Center, 2900 Briarpark Drive, Houston, Texas 77042. Rates are available three days prior and three days after event dates.

RD/RDN Registration
One complimentary registration for an RD/RDN is included in the full booth price. Non-profits are not eligible for this meeting registration. This is limited to one RD/RDN from the exhibiting company. Once registered as an exhibitor, the comp code to use for RD/RDN attendee registration will be sent to you. This is not transferable to anyone not working the exhibit booth.

EXHIBITOR CONTRACT
Texas Academy of Nutrition and Dietetics
1. EXHIBIT SPACE
The space contracted for herein is to be used for the Exhibitor whose name appears on the contract for space. Exhibitors may not sublet or resell any portion of their contracted space nor allow their badges to be used by unauthorized persons. No firm or organization, which has not contracted for exhibit space, will be permitted to solicit business within the exhibit area. Texas Academy of Nutrition and Dietetics reserves the right to prohibit or restrict and, if necessary, remove or require correction of any exhibit that is unsuitable or objectionable for the Texas Academy ANNUAL CONFERENCE & EXHIBITION or the exhibit area.

2. SETUP OF EXHIBITS
Adequate setup time (7:00am-4:30pm Thursday, April 12) will be allowed prior to the official opening of the Exhibition. It is incumbent upon the exhibitor to coordinate with the official show decorator to ensure that all material is scheduled for arrival at the exhibit hall in ample time to be erected and ready when the show officially opens at 5:30pm on Thursday, April 12. No setup will be permitted once the show is open. Texas Academy reserves the right to assign labor to set up any exhibit that is not in the process of being erected two (2) hours prior to the completion deadline on designated setup day. The exhibitor will pay all charges for labor.

3. EXHIBITOR PERSONNEL
During official exhibition hours, a representative from the exhibiting firm must be in the booth at all times. A maximum of four (4) individuals (per 8’x10’ booth space) will be allowed to work in a booth at any one time.

4. SECURITY
Every reasonable precaution will be taken by Texas Academy to protect property during installation, show hours and removal. Texas Academy, however, will have no liability for any loss or damage sustained by an exhibitor during such hours or at any time, whatever the cause.

5. INDEMNITY
It is expressly understood and agreed that the exhibitor will hold harmless and make no claim against Texas Academy nor any of its officers, members or agents for any loss, damage to or destruction of property, nor for any injury that may occur to the exhibitor, its agents, or its employees while in the exhibit facilities, nor for any damages of any nature or character whatsoever, including direct or indirect damage as a result of loss of business arising out of the exhibition or cancellation thereof.

6. TEARDOWN OF EXHIBITS
NO TEARDOWN OF EXHIBITS WILL BE PERMITTED UNTIL THE OFFICIAL CLOSING OF THE FINAL DAY OF THE EXHIBITION. Texas Academy STAFF HAS INSTRUCTED THE GENERAL CONTRACTOR THAT THERE ARE TO BE NO EXCEPTIONS TO THIS RULE WITHOUT PRIOR APPROVAL.

7. CHANGE OF FLOOR PLAN
Texas Academy of Nutrition and Dietetics reserves the right to change the exhibit floor plan and/or booth locations without prior permission of the exhibitor.

8. NON-ENDORSEMENT
The exhibiting of products and services at the Texas Academy ANNUAL CONFERENCE & EXHIBITION does not constitute an endorsement by Texas Academy of any product or service exhibited. Exhibitors are not permitted to represent in any manner that Texas Academy has endorsed goods or services supplied by the exhibiting company.

9. CANCELLATION OF CONTRACTED SPACE
An exhibitor that cancels, in writing, participation in the exhibition more than sixty (60) days prior to the date of the opening of the exhibition will receive a full refund of all fees paid to Texas Academy. A fifty percent (50%) penalty of the total cost of exhibit space contracted will be assessed in the event of cancellation between thirty (30) and fifty-nine (59) days prior to show opening. No refunds will be made if space is cancelled within thirty (30) days of show opening.

10. CANCELLATION OF EXHIBITION
Should any emergency arise prior to the opening date of the Exhibition that would cause its cancellation (such as fire, strike, extreme weather conditions or other circumstances), it is understood and agreed that Texas Academy of Nutrition and Dietetics will reschedule the event as near the original date and site as possible. If the event is not rescheduled, Texas Academy will refund the fees paid by the exhibitor.

11. DAMAGE TO EXHIBIT FACILITIES
The exhibiting company must leave space assigned and occupied in the same condition as when possession began. Exhibitor is liable for damage to walls, columns, floor, carpet, furniture, etc.

12. DISTRIBUTION OF PRODUCT SAMPLES
Exhibiting companies may distribute samples of food(s) and/or beverage(s) that they manufacture or distribute during official exhibit hours. Arrangements for refrigeration or heating of product(s) must be arranged in advance directly with the meeting facility in compliance with their rules and regulations. Arrangements must be made directly with the hotel for cleanup and trash collection of all waste materials. Additional service charges will be the responsibility of the exhibiting company. All activities must be in compliance with the city and facility’s fire and health department codes and regulations, as well as other applicable Federal, State, Municipal, etc. requirements.

2018 Call for Abstracts

Members of the Texas Academy of Nutrition and Dietetics and non-members are invited to submit papers to the Committee for Research Presentations dealing with original research in aspects of dietetics or foods and nutrition.
The presentation of papers will be decided by the Texas Academy Annual Conference & Exhibition Research & Development Committee and must follow the guidelines.

Papers selected will be presented at the Texas Academy Annual Conference & Exhibition Poster Session in Houston, Texas, April 12-14, 2018 at the Houston Marriott Westchase Hotel & Conference Center. The poster session is an informal discussion using a display to summarize a study or practice innovation. The session is scheduled on Friday, April 13 during the Texas Academy Annual Conference & Exhibition Exhibit Hall hours. Posters are to be displayed for the full session.

The Texas Academy will only accept abstracts uploaded through the Texas Academy website. No emails will be accepted.

The deadline for submission is Friday, January 26, 2018 at 11:59pm CST.

Downloadable forms:
2017_AbstractRulesRevisedUploadNew

2017_AbstractFormRevisedUpload

Abstract Learning Need Codes

Click here to upload your completed copies of your abstract submissions.

If you have any questions, please call the Texas Academy office at 972-755-2530 or email at tand@eatrighttexas.org.