The 2019 conference is scheduled for April 11-12, 2019 at the Arlington Convention Center and Sheraton Arlington Hotel – Arlington, TX. Please mark these dates on your calendar. It will be another great program for sure!

Scroll down for exhibitor information and registration!

Texas Academy 2019 Sponsorship Opportunities

Call for Abstracts

Members of the Texas Academy of Nutrition and Dietetics and non-members are invited to submit abstracts to the Committee for Research Presentations.

The following two types of abstracts may be submitted:

Track 1. Research abstracts include a brief description of the author’s original research or analysis of secondary data including design, methodology, subject characteristics and procedures, major findings, and conclusions or implications for dietetics practice

Track 2. Program/project report abstracts contain information about the need or purpose for such a program, project, or tool development; the theory or previous research upon which it is based, or setting for its use, if appropriate; the unique characteristics of the project, program, or tool; the characteristics of subjects or target audience involved; and the type of evaluation or proposed use for the tool or instrument

The presentation of abstracts will be decided by the Texas Academy Annual Conference & Exhibition Research & Development Committee and must follow the guidelines.

Abstracts selected will be presented at the Texas Academy Annual Conference & Exhibition Poster Session in Arlington, Texas, April 11-12, 2018 at the Arlington Convention Center and Sheraton Arlington Hotel. The poster session is an informal discussion using a display to summarize a study or practice innovation. The session is scheduled on Thursday, April 11 during the Texas Academy Annual Conference & Exhibition Exhibit Hall hours. Posters are to be displayed for the full session.

The Texas Academy will only accept abstracts uploaded through the Texas Academy website. No emails will be accepted.

The deadline for submission is Friday, January 25, 2019 at 11:59pm CST.

2019 Abstract Rules

Abstract Topics Learning Need Codes

2019 Abstract Form

Click here to upload your abstract.

2019 Texas Academy Annual Conference & Exhibition Exhibitor Opportunity

Exhibiting companies will be showcasing products and services of interest to Texas Academy members and Annual Conference registrants on Wednesday evening and Thursday. Four hours of dedicated exhibit time is included in the program.

REGISTER NOW!

VIEW EXHIBIT HALL FLOORPLAN

Exhibit Space 8 x 10 booths                   Exhibitor Setup                                  Show Hours                                      
Booth Cost – $775  Wednesday, April 10, 2019  Thursday, April 11, 2019
Nonprofit rate – $230  7:00am—4:30pm   11:15am—1:15pm
 Friday, April 12, 2019
 11:30am—1:30pm

Additionally all exhibitors receive:
Information in our Mobile App
Post your own contact information, live links and access to conference attendees. This is a tremendous addition to the already high profile that the Texas Academy Annual Conference & Exhibition gives our exhibitors.

Accommodations
All conference events will be held at the Arlington Convention Center. Accommodations will be located at the Sheraton Arlington Hotel, Arlington, Texas. Rates are available three days prior and three after event dates. Registration link coming soon.

RD/RDN Registration
One complimentary registration for an RD/RDN is included in the full booth price. Non-profits are not eligible for this registration. This is limited to one RD/RDN from the exhibiting company. Once registered as an exhibitor, the comp code to use for RD/RDN attendee registration will be sent to you. This is not transferable to anyone not working the exhibit booth.

EXHIBITOR CONTRACT
Texas Academy of Nutrition and Dietetics
1. EXHIBIT SPACE
The space contracted for herein is to be used for the Exhibitor whose name appears on the contract for space. Exhibitors may not sublet or resell any portion of their contracted space nor allow their badges to be used by unauthorized persons. No firm or organization, which has not contracted for exhibit space, will be permitted to solicit business within the exhibit area. Texas Academy of Nutrition and Dietetics reserves the right to prohibit or restrict and, if necessary, remove or require correction of any exhibit that is unsuitable or objectionable for the Texas Academy ANNUAL CONFERENCE & EXHIBITION or the exhibit area.

2. SETUP OF EXHIBITS
Adequate setup time (7:00am-4:30pm Wednesday, April 10) will be allowed prior to the official opening of the Exhibition. It is incumbent upon the exhibitor to coordinate with the official show decorator to ensure that all material is scheduled for arrival at the exhibit hall in ample time toWednes be erected and ready when the show officially opens at 11:15am on Thursday, April 11. No setup will be permitted once the show is open. Texas Academy reserves the right to assign labor to set up any exhibit that is not in the process of being erected two (2) hours prior to the completion deadline on designated setup day. The exhibitor will pay all charges for labor.

3. EXHIBITOR PERSONNEL
During official exhibition hours, a representative from the exhibiting firm must be in the booth at all times. A maximum of four (4) individuals (per 8’x10’ booth space) will be allowed to work in a booth at any one time.

4. SECURITY
Every reasonable precaution will be taken by Texas Academy to protect property during installation, show hours and removal. Texas Academy, however, will have no liability for any loss or damage sustained by an exhibitor during such hours or at any time, whatever the cause.

5. INDEMNITY
It is expressly understood and agreed that the exhibitor will hold harmless and make no claim against Texas Academy nor any of its officers, members or agents for any loss, damage to or destruction of property, nor for any injury that may occur to the exhibitor, its agents, or its employees while in the exhibit facilities, nor for any damages of any nature or character whatsoever, including direct or indirect damage as a result of loss of business arising out of the exhibition or cancellation thereof.

6. TEARDOWN OF EXHIBITS
NO TEARDOWN OF EXHIBITS WILL BE PERMITTED UNTIL THE OFFICIAL CLOSING OF THE FINAL DAY OF THE EXHIBITION. Texas Academy STAFF HAS INSTRUCTED THE GENERAL CONTRACTOR THAT THERE ARE TO BE NO EXCEPTIONS TO THIS RULE WITHOUT PRIOR APPROVAL.

7. CHANGE OF FLOOR PLAN
Texas Academy of Nutrition and Dietetics reserves the right to change the exhibit floor plan and/or booth locations without prior permission of the exhibitor.

8. NON-ENDORSEMENT
The exhibiting of products and services at the Texas Academy ANNUAL CONFERENCE & EXHIBITION does not constitute an endorsement by Texas Academy of any product or service exhibited. Exhibitors are not permitted to represent in any manner that Texas Academy has endorsed goods or services supplied by the exhibiting company.

9. CANCELLATION OF CONTRACTED SPACE
An exhibitor that cancels, in writing, participation in the exhibition more than sixty (60) days prior to the date of the opening of the exhibition will receive a full refund of all fees paid to Texas Academy. A fifty percent (50%) penalty of the total cost of exhibit space contracted will be assessed in the event of cancellation between thirty (30) and fifty-nine (59) days prior to show opening. No refunds will be made if space is cancelled within thirty (30) days of show opening.

10. CANCELLATION OF EXHIBITION
Should any emergency arise prior to the opening date of the Exhibition that would cause its cancellation (such as fire, strike, extreme weather conditions or other circumstances), it is understood and agreed that Texas Academy of Nutrition and Dietetics will reschedule the event as near the original date and site as possible. If the event is not rescheduled, Texas Academy will refund the fees paid by the exhibitor.

11. DAMAGE TO EXHIBIT FACILITIES
The exhibiting company must leave space assigned and occupied in the same condition as when possession began. Exhibitor is liable for damage to walls, columns, floor, carpet, furniture, etc.

12. DISTRIBUTION OF PRODUCT SAMPLES
Exhibiting companies may distribute samples of food(s) and/or beverage(s) that they manufacture or distribute during official exhibit hours. Arrangements for refrigeration or heating of product(s) must be arranged in advance directly with the meeting facility in compliance with their rules and regulations. Arrangements must be made directly with the hotel for cleanup and trash collection of all waste materials. Additional service charges will be the responsibility of the exhibiting company. All activities must be in compliance with the city and facility’s fire and health department codes and regulations, as well as other applicable Federal, State, Municipal, etc. requirements.